By Mandatory Signs · Published 11 September 2026 · 2 minute read
List the locations that need a message
Create a location schedule from the site’s approved requirements. Use a recognisable area reference and the required instruction for each entry. Avoid publishing sensitive site access details in a general enquiry when they are not necessary for quoting. The organisation remains responsible for deciding where each instruction is required.
Match the message to the requirement
Separate protective clothing signs from respiratory protection signs and other PPE instructions. Similar-looking symbols can communicate different actions. Keep the full product name or reference in the schedule and have the responsible person check it. A generic request for safety signs is unlikely to produce a reliable like-for-like quotation.
Specify size and material for confirmation
State the requested physical requirements and ask the supplier to confirm what is available. Do not infer dimensions, material or mounting from the catalogue image. Where a standard or particular construction is required, ask for supporting documentation tied to the exact product being proposed.
Check quantities against the location list
Count each sign type and reconcile totals with the location schedule. Keep spare quantities separate. If several branches are involved, include the delivery split and receiving contacts. This makes it easier to check the quotation and reduces the chance that a common symbol is ordered in the wrong quantity.
Control revisions
Retain the approved schedule and artwork. If a workplace instruction changes, the responsible person should review the affected signs and the order record. Do not simply reorder an old reference without checking whether it still reflects the current site requirement. Replacement orders should use the latest approved version.
General reference: HSE safety signs guidance.
More buying notes
Mandatory safety signs: choosing the right instruction for a workplace